HOUSING SURVEY PLATFORM

The audit trail your
regulator expects.

Sandford Site Scan creates a GPS-stamped, AI-assessed, tamper-evident evidence record from the moment a defect is identified — before your surveyor leaves the building.

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PATENT PENDING IN PILOT BS 10008 ALIGNED AWAAB'S LAW
AWAAB'S LAW — AUTOMATIC SLA CLASSIFICATION
24 HOURS
Emergency hazard identified — make-safe works must begin within 24 hours. Alert triggered at point of capture.
10 DAYS
Significant hazard — investigation must begin within 10 working days. Deadline set automatically.
ROUTINE
Lower-risk defect — documented, classified, and scheduled for planned maintenance.
24hr
Awaab's Law emergency response window — automatically flagged
1,600+
Registered providers now subject to Awaab's Law
BS 10008
Aligned — tamper-evident chain of custody
£0
Additional hardware — standard mobile device
THE PROBLEM

Most organisations can't prove
what their surveyors actually saw.

When a regulator or insurer asks for contemporaneous evidence of a property inspection, paper forms, spreadsheets, and WhatsApp photos don't hold up.

📋
Paper forms
A paper form carries no verifiable timestamp, no GPS context, and no chain of custody — making it difficult to defend as a contemporaneous record in regulatory proceedings.
📱
WhatsApp photos
Metadata is stripped in transit. No room-level mapping, no hazard classification, no HHSRS linkage. Photographs on a personal device cannot be reliably linked to a survey record.
📊
Spreadsheets
Completed after the fact and subject to error or amendment without trace. Not a contemporaneous record — does not satisfy the evidential requirements of regulatory investigation.
⏰
Delayed reporting
When documentation happens back at the office, time elapses between observation and record — breaking the chain of custody at the point it matters most.
HOW IT WORKS

From door to evidence record in one visit.

1
Select property
Address and UPRN lookup by postcode
2
Capture evidence
Camera + GPS + AI assessment
3
HHSRS checklist
29 hazard categories per room
4
Awaab's alert
24hr / 10-day SLA assigned automatically
5
PDF report
Shared before leaving the property
PLATFORM FEATURES

Built for housing associations.
Built for compliance.

GPS-stamped chain of custody
Every capture carries GPS coordinates, a verified timestamp, and a session ID — written to a tamper-evident cloud record aligned with BS 10008 principles.
AI hazard assessment
Each frame is assessed against HHSRS categories at the point of capture. The correct Awaab's Law SLA threshold is assigned automatically — no surveyor training required.
Awaab's Law compliance engine
Emergency hazards trigger an immediate on-screen alert. Statutory deadlines are calculated and appear in the PDF report from the moment of identification.
Offline-first operation
Surveys complete fully offline and sync when connectivity returns. Works in basement flats and properties with no signal. No specialist hardware required.
HHSRS functional checklist
29 hazard categories per room — boiler safety, carbon monoxide alarm, structural checks — with surveyor notes attached to each finding and included in the report.
Instant PDF report
A structured survey report generated and shared from the device before the surveyor leaves the property. No post-survey data entry. No transcription errors.

Awaab's Law is not optional.

From October 2025, registered social housing providers must investigate hazards within legally defined windows — and demonstrate compliance with a documented, timestamped evidence trail. Sandford Site Scan creates that trail automatically, at the moment of capture.

24 Hours
Emergency hazards — make-safe works must begin within 24 hours of identification. Sandford Site Scan alerts the surveyor immediately and sets the deadline in the evidence record.
10 Days
Significant hazards — investigation must begin within 10 working days. Deadline calculated automatically at point of capture and included in the PDF report.
Routine
Lower-risk defects documented, classified against HHSRS categories, and scheduled for planned maintenance — with a full audit trail from capture to resolution.
M
Maz Hayes — Founder, Sandford Digital Limited
Twenty years in regulated industries
Senior digital leadership roles at IBM, WPP, Adobe, RBS and Bank of Ireland UK. Finance officer and management committee member of a registered housing association. Sandford Site Scan was built by someone who has sat on both sides of the compliance table — and knows exactly what a regulator asks for when something goes wrong.

Sandford Digital Limited is registered in England and Wales (No. 15663159). Patent pending.

Ready to see it in action?

A 30-minute live demo covers a full property survey from door to PDF report — on a standard mobile device, no setup required on your side.

hello@sandford.digital
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© 2026 Sandford Digital Limited · Registered in England & Wales No. 15663159 · Patent pending · IPC G06V 20/52, G06T 7/00, G06N 3/08